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Process Improvement

Workflow & Approvals

Have you ever wanted to define business process activities, the staff involved, and how and when information flows from person to person within Deltek Costpoint?

Our Costpoint Workflow process improvement allows customers to apply workflows to virtually any business process that impacts the accounting, contracts, purchasing, or human resources organizations; including setting up contracts, hiring employees, approving purchase orders, and month-end close procedures.

One of the most important aspects of the Costpoint Workflow module is the visibility it gives to management. When you initiate or complete business processes using Workflow, there is a historical record of activities. This audit trail allows managers to check the status of the Workflow and examine trends in work productivity. Managers can increase or decrease their internal control over procedures, resolve bottlenecks, redesign workflows, and monitor employee efficiency. 

Chances are you probably already have approval processes and routing procedures in place, but Costpoint’s default approval system does not notify the approver when a screen is ready to be approved or offers the flexibility to choose when approval is necessary and when it is not. This can lead to frustration when a decision and/or action is not taken and causes the business to slow or grind to a halt.

Costpoint’s NEW Approval Workflow (WFA) feature allows organizations to create and configure their own unique approval workflow process across multiple screens using rules based on any existing Costpoint function. This powerful feature enables organizations to configure their Costpoint system to support their individual business strategy and goals.

Pain Point: What do the following Costpoint modules have in common?

• Billing
• Revenue
• Pool Rates
• Journal entries
• New Parts

No Standard Workflow Approvals and No Oversight. Anyone with rights to these screens can add data that could harm the integrity of your system!

Contact us today and let's create a Workflow to improve the efficiency of your system.

Contact Us

Our Costpoint Workflow Solution Examples:


Accounting Workflows – AP Vouchers, Check & Billing Approvals, Journal Entry Approvals

•    Automate AP policies and internal controls for voucher entry and payment approval.
•    Extract key data from check & billing invoices created in Costpoint.
•    Give the accounting department the ability to add, replace, and copy posted and unposted journal entries from Costpoint.
•    Easily meets requirements for DCAA compliance with the DFARS criteria.

Materials Workflow – Purchase Requirements & Purchase Order Approval Process

•    Automate purchasing system policies, internal controls, notifications, and approvals

Human Resources Workflow – Employee Onboarding/Offboarding

•    Automate Review/Verification process for employee onboarding

Admin Workflow – New User & Organization Approvals 

•    Monitor work in progress, organize and manage the workflow database, analyze workflow processing, and correct errors in existing workflows

Contact us to learn more about Costpoint Workflow and Approvals.


Our Value Add: 
Kinetek has extensive experience in developing personalized Workflow Approvals for most Costpoint business processes including billing approvals, journal entry approvals, project funding approvals, new user approvals, new general ledger account approvals, and new organization approvals.
Our approach brings industry best practices, tailored to results that matter to your organization. We can help you:
•      Improve standard workflows
•      Streamline existing approvals
•      Notify employees when action is required
•      Provide management with greater visibility
•      Resolve bottlenecks
•      Create audit trail reports

Greater visibility means more opportunities for companies like yours to address their shifting business challenges using your existing software and tools.

The Bottom Line:
Kinetek Consulting understands business processes and how to implement them through control flows and programming logic. Our consulting team has years of accounting and technical expertise which they combine to meet the demanding challenges of Costpoint users. Need help creating a custom workflow for your business? Contact our team below. 

Contact us

Lead Subject Matter Experts:
Steve Fruitman
Mary Ladouceur

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